hi, i'm vivian · fractional coo for nonprofits

get out of the weeds and back to fundraising
in 90 days

when invoices, hiring, the newsletter and the grant report all still run through you, fundraising only happens in the calm between fires. i build the structure that takes it off your plate.

book a call

sound familiar? · you're not the only one

you're carrying too much

most eds i talk to don't say "we need better systems." they say "i'm carrying too much." after almost a decade inside nonprofits as an operations director, executive assistant, communications coordinator and grant writer, i hear the same things on almost every call:

invoices, hiring, the newsletter, the grant report: somehow it's all still you
you know you need to get out of the weeds, but every week something's on fire
fundraising happens in the calm between fires, which never lasts long
you've hired for ops before, and it didn't stick
if you took two weeks off, nobody would know where anything lives

it isn't a capacity problem, and another hire won't fix it on its own. everything is still running through one person, and that has a structural fix.

the 90-day fractional engagement · seed to harvest

how we fix it

over 90 days i come in, map everything that's landing on you, build the structure that takes it off your plate, and hand it to a team that can run it. you get back to the vision and the fundraising.

month 1

seed

we find the gaps.

goal-setting session: where the org needs to go in 90 days
map how decisions get made, and where they get stuck
spot what's landing on you that shouldn't be
set clear priorities for what changes first

month 2

grow

we build the systems.

decision and approval structures so the team can move without you
clear ownership across the team
workflows for ops, comms and funding, plus a funding readiness check and grant calendar
documented processes, so nothing lives only in someone's head

month 3

harvest

we make it stick.

train your team on the new systems
refine what isn't working based on real use
finalize documentation so it all lives in one place
hand off a nonprofit that runs confidently without you in the middle

this is for you if

you're a senior leader at a growing nonprofit doing $500k+ a year, with nobody above the director level running ops
you're wearing every hat, and you're in the weeds of programs you know you don't belong in
fundraising is a pocket here, a pocket there, whenever things calm down
you've tried hiring for ops, or you're wondering if one more hire is the answer
you're ready to fix the structure, not just get through another quarter

what you walk away with

an org map showing where decisions were getting stuck, and why
a decision-making framework so your team knows what they can handle without you
a systems and operations playbook the whole team can follow
a funding pipeline and grant calendar
team training, a health check, and next steps to keep the momentum going

about me · vivian gietz (she/her)

hi, i'm vivian, your fractional coo

i went fractional because the nonprofit sector kept showing me the same problem over and over, and eventually i lived it: the structure hadn't kept pace with the organization, and nobody above the director level was running ops to close the gap.

almost a decade across ops, comms and grant writing (and $400k+ in grants secured) means i know where the real bottlenecks live in every department, and which ops levers clear the fastest path to more funding.

i believe creativity and structure work best together, so my work sits where operations and communications meet. as a bi woman, it's also shaped by intersectional feminism and a belief in organizations that lead with care, equity and integrity in practice, not just on paper.

outside of work, i'm a nail artist, a frequent beach-goer, and mom to two cats and a small dog!

Vivian smiling in front of a pink umbrella mural

before you hire another person,
let's talk

book a free 30-minute audit call and we'll look at exactly what's landing on you, and what it would take to get you back to fundraising. not sure yet? start with the free guide.

book a call get the free guide

get out of the weeds and back to fundraisingin 90 days